CSE Software Labs Booking, Usage and Support Policy For Non CSE Events and Workshops.

• Computer Science and Engineering (CSE) has established SL1, SL2, SL3 and Basement labs for the purpose of CSE department computing usage for their academic work.
• The capacity of mentioned labs are

• SL1 - 75
• SL2 - 120
• SL3 - 40
• Basement Lab - 135

• In general, only SL2 Lab will be available for booking. If more machines are needed, other labs shall be included in the booking.
• All the labs can undergo a booking only under limited circumstances.
• The following paragraphs outline the detailed policy for lab booking and usages. (**Currently this policy has the approval of CSE department syscomm committee  and will be the default one in place. However, CSE will monitor usage over time (periods of a few months), and the policy may evolve and may be updated.)

Booking Policy :

1. Booking requests should be only through the authorized LDAP accounts (Faculty member LDAP IDs, Institutional LDAP IDs, and Office LDAP IDs) and the request should be sent to head@cse.iitb.ac.in for the approval. After the approval, the same should be forwarded to the csesysad@cse.iitb.ac.in.
2. Priority for lab booking will be given in order as mentioned below:

1. CSE department related events including regular labs, lab quizzes and lab exams will be given priority over any other event.
2. Other department related events/workshops/exams.
3. Events related to institute affiliated clubs.

3. Lab booking requests should be made one week prior to the date of the event along with mention of the software requirements, time slot and duration.  Please visit this link to check the availability of the software labs

https://systems.cse.iitb.ac.in/systems/calender.html  

4. Booking confirmation is subject to availability of that particular slot on that day along with availability of RA’s and clearance of software requested for installation.
5. Booking can be shifted to another lab if a department course requires the lab for exam or any other purposes.

Software installation :

1. All the lab machines are running with the latest Ubuntu OS. Thus all the requested software should be linux compatible , in other cases they won’t be approved.
2. Open source software will be installed after due diligence by the sysads including and not limited to

1. A verified source of download and installation
2. Installation of the software does not interfere with software used during the regular labs.

3. Proprietary/License softwares will be installed after the approval of the syscomm committee, given the software passes the due diligence including and not limited to

1. A verified source of download and installation
2. Installation of the software does not interfere with software  used during the regular labs.

4. Information regarding the software shall be given along with the lab booking. Requests made after booking confirmation for any new software installations will not be entertained.
5. Information regarding the software source to download shall be provided in case of less known/any specific version of software.

Fee Policy:

• An appropriate fee will be collected to cover the HR overhead of the CSE by giving honorarium directly to the RAs that will provide support during specified events categorized for paid bookings. The standard rate will be INR 2000/- per 4 hours per RA.
• CSE will inform the requester as to how many RA’s are necessary for      their purpose, and the names of the RAs doing this work. The user is expected to honor this agreement and give the honorarium after the completion of the work directly to the RAs.

Lab usage rules:

1. Eating and drinking(except water) of any kind is prohibited in the lab.
2. Misplacing of lab equipment including keyboards, mouse monitor , cpu and laptops is strictly prohibited.
3. Unauthorized unplugging of machines , powering off machines  is strictly prohibited.

Violation of any of the above mentioned rules may lead to prohibition of lab booking in future.

Damage policy :

Users making the booking shall be responsible for any damage incurred during the booking period. A suitable charge(s) will apply to the user to recover the cost of replacement/repair of the damaged equipment, furniture, electrical fitting, and computer peripheral in case of such damage.

Cancellation policy :

Cancellations must be made at least two days before the event; otherwise, cancellation fees will apply.